CCQ Quilt Show Policies, Definitions, & Judging
- Quilts must be clean and free of animal hair.
- Quilts may not exceed 120 inches on any one side (due to display restrictions).
- Quilt entries for judging must have been completed after the last CCQ quilt show (April 2013); worked on by a CCQ member; and not entered in any previous CCQ shows.
- To enter a quilt, you must be an active Capital City Quilters’ Guild member, with current year dues paid by November 30. The Quilt Show Chair may waive this requirement for new members on a case by case basis.
- Each quilt must have a label sewn on the back, either permanent or temporary, which includes the name of the CCQ member entering the quilt in the show.
- All entries must have a hanging sleeve attached, either temporarily or permanently, to the back of the quilt. The hanging sleeve must be one inch from the top of the quilt, three inches wide, and three inches shorter than the finished width of the quilt.
- Submit one completed Entry Form for each quilt.
- Deadlines are noted on the Entry Form. There will be no exceptions for late entries.
- Complete both sections of the Entry Form; give the top section to the Coordinator.
- Attach the bottom of the entry form, the “Quilt Tag” to your quilt with a safety pin. If the Quilt Tag is not attached, and all sections are not completed, the entry will not be hung.
- Entry Forms will be accepted at the two monthly Guild meetings prior to the month of the show, by email, mail, or in person by a show coordinator.
- Show coordinators reserve the right to edit Entry Form descriptions for spelling, grammar, and length.
- No entries will be accepted for either the quilt show or small quilt auction after the published deadline date and time.
- Two Guild Board members will be present at the Friday “hanging” of the quilts.
- Members dropping off quilts are asked to do so OUTSIDE of the showroom. Only volunteers actively hanging quilts or setting up should be inside the showroom before the official opening of the show.
- All entries will be displayed for the entire show. Nothing may be removed before Sunday at 5PM.
- Quilts submitted must be delivered Friday to the location of the show by the deadline noted on the entry form “Quilt Tag”, by the owner or designee and picked up by him or her the last day of the show, Sunday, no earlier than 5PM.
- When the quilt is delivered, either Friday of the show or at an announced location prior to that, the person dropping off the quilt will be given a CLAIM CHECK for that quilt. The Claim Check must be presented at the end of the show in order to retrieve the quilt.
- The Guild’s Treasurer (or other designated CCQ Board member) will be present at the show on Sunday, 4PM, to collect monies for auction quilts paid for at the show.
- Auction quilts not paid for at the quilt show will be coordinated for receipt and delivery at a later date by show coordinators.
- Members and the public will vote only Friday and Saturday. Awards will be on display Sunday.
- Judging by the non-guild member panel is Saturday after the members vote awards have been tallied. Awards will be on display Sunday.
- Quilt Show co-chairs are not responsible for quilts or other items left after 5:00PM on Sunday. The co-chairs will collect any items left, but it is the responsibility of the owner to arrange for pick-up and give their designee their CLAIM CHECK.
- Fundraiser Quilts– Any entries made for the sole purpose of being a fundraiser for any organization will be entered in the Serendipity category. No advertising for that event will be allowed through the CCQ Quilt Show in any way, shape, or form.
- Every attempt will be made to handle quilts appropriately and ensure safety at Centennial Hall. CCQ assumes no liability for entries requiring special handling, such as those with fragile embellishments, special framing or hanging apparatus, and quilts that cannot be folded.
- Quilts For Sale – CCQ’s non-profit status will not allow any quilts to be sold at the show, outside of the Small Quilt Silent Auction. Interested buyers may contact quilters directly for details; however, no advertising or other promotion of quilt sales may occur during the quilt show.